This guide explains how to set up, use, and manage the EZPZ app's Zoom integration on our platform. This feature allows authorized teachers to easily create Zoom meetings and connect with students directly through our website, without requiring students to have their own Zoom accounts.

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1. Setting Up and Authorizing the Zoom Integration
Before you can use the Zoom integration, you need to authorize the EZPZ Tutor-Student Video Conferencing app to access your Zoom account. This allows our website to create meetings on your behalf.
 

• Prerequisites: You must be logged into your teacher account on our website.

• Steps:

  1. Log in to the website.

  2. Go to the teachers portal: https://www.easypeasyvietnamesy.com/teacher-portal.

  3. Click on the "Authorize User" button. 

  4. You will be redirected to Zoom's website to sign in and approve the connection.

  5. Review the permissions requested by the EZPZ app and click "Authorize" or "Allow" on the Zoom page.

  6. You will be redirected back to our website. A confirmation message should indicate that the authorization was successful.

• Data Storage: Upon successful authorization, we securely store your Zoom OAuth token. This allows us to create meetings for you without requiring you to re-authorize each time. No other Zoom-related data is collected or stored.
   

2. Using the Conferencing Integration to Connect with Students
Once authorized, you can initiate Zoom meetings for your tutoring sessions directly from our website.

• Steps:

  1. Go to (or stay on) the teachers portal page: https://www.easypeasyvietnamesy.com/teacher-portal

  2. Find and click the button labelled "Create Meeting".

  3. Our system will use your authorized connection to create a new Zoom meeting.

  4. For the Student: A unique Zoom guest join link will be generated. Select the students who you want to join the meeting from the list on the page, then click "Notify Selected". Students do not need a Zoom account to join using this link.

  5. For You (Teacher): Click the "Join Meeting" button, this will open up a new browser window with the Zoom meeting.
      

3. Removing the conferencing Integration and Your Data
You can revoke the EZPZ app's access to your Zoom account at any time. You can also request the deletion of your Zoom-related data stored on our website.

• Part A: Removing the EZPZ App from Your Zoom Account
  This stops the integration from being able to access your Zoom account or create meetings.

  1. Log in to your account on the Zoom website (zoom.us).

  2. Navigate to the Zoom App Marketplace. You can usually find this under "Advanced" > "App Marketplace" in your settings, or by directly visiting https://marketplace.zoom.us/.

  3. Click "Manage" (usually near the top right).

  4. Under "Installed Apps", find the "EZPZ Tutor-Student Video Conferencing app".

  5. Click "Uninstall" next to the EZPZ app.

  6. Confirm the uninstallation when prompted.

  • Effect: The integration on our website will immediately stop working. You will need to re-authorize (see Section 1) if you wish to use it again.
     

• Part B: Requesting Deletion of Your Data from Our Website
  Teachers who leave the company will have their Zoom authorization data (OAuth token) deleted as part of their offboarding process. If you wish to have this data deleted while still employed or after removing the app from Zoom, please follow these steps:

  1. Use the Contact Us form found at the bottom of any page on the website or by sending an email to info@easypeasyvietnamesy.com.

  2. Clearly state in your message that you request the deletion of your stored Zoom integration data (OAuth token).

  3. Please provide the email address associated with your teacher account on our website so we can locate your record.

  4. We will process your request and confirm once the data has been deleted.
      

4. Getting Help
If you encounter any difficulties setting up, using, or removing the Zoom integration, please contact us and explain the issue. You can find out more on our support page: https://www.easypeasyvietnamesy.com/conferencing-support